How to Sanction a Race
Race Sanctioning
Triathlon Alberta's sanction ensures that every race has met our safety standards and is a fair competition. Any race director wishing to sanction an event through Triathlon Alberta must have a valid Triathlon Alberta membership and must complete and submit an online application located here. In the application, you are asked for specific information. Event risks are evaluated based on this information. If necessary, adjustments are suggested. Once an event is sanctioned, it is insured under the Triathlon Alberta’s policy as are all of its participants.
Why sanction your race with Triathlon Alberta?
Everyone participating in the event (whether or a member or an individual with a day of race licence) is covered up to $5,000,000 for liability.
All participants, volunteers, officials, race staff and sponsors are insured.
Have access to Triathlon Alberta Technical Delegates to officiate at your event.
Races undergo a risk assessment by Triathlon Alberta and meet the required safety standards.
Advertising your event on the Triathlon Alberta website and across social media.
Option to obtain necessary advice from Triathlon Alberta representatives if you are a first time Race Director.
Race formats and distances conform to Triathlon Canada’s Youth Guidelines and are consistent with Canada’s Long Term Athlete Development (LTAD) Strategy.
That the event is safe and fair for everyone involved.
Other Reasons Why Triathlon Alberta Sanctioning is important
Only sanctioned events have access to Triathlon Alberta's trained and professional officials.
Only sanctioned events are recognized by Triathlon Canada and the ITU.
Only sanctioned events can host Provincial, National and International Title Events.
Only Triathlon Alberta-sanctioned events can host National Team Qualifying Races or secure Qualifying Spots for Alberta’s athletes.
Technical Support for new and existing events – If you need help, Triathlon Alberta is there to help you.
Sanctioning 2022
Dear Event Organizers;
It is my pleasure to open sanctioning for the 2022 season. While there are similarities in the sanctioning process from previous years, we have made some changes to the process which will be outlined in this email.
IMPORTANT LINKS & DOCUMENTS:
2022 Annual Membership Registration
Blank TD Sanctioning Checklist
Non-NTRS Event Membership Check Protocol
SANCTIONING FEES:
New for 2022, we have updated our sanctioning fees to move towards a participant-based fee structure. We believe that in most scenarios, this will decrease the cost of sanctioning for race directors. With this, a new step has been added to the sanctioning process post-race which is outlined below as well as in the sanctioning fee document.
PROCESS:
Once the sanctioning application and documents are submitted and received along with a $150 base sanctioning fee, the application will be reviewed by Triathlon Alberta's office as well as the Technical Advisory Group. A conference call between the event organizer, Triathlon Alberta office, and the technical delegate will be organized to review the documents submitted. Once the review is complete and any changes are made, the application will be approved.
We are currently keeping COVID guidelines for the time being within the sanctioning document as, while we are hopeful, we do not know what the next year will look like. Our Technical Advisory Group is well versed in the COVID protocols and changes to sanctioning can be adapted quickly.
A blank TD sanctioning checklist is available here for guidance for the conference call during the sanctioning process.
After the event, within the CCN Sanctioning Portal, a new tab will appear named "Post Event" where the race organizer will indicate the number of participants who attended the event. This will calculate the final sanctioning fee in which the race organizer can pay through CCN itself. Participants who attended the event will be based on finishers, DNF, and DSQ athletes.
While the new process may take time to get used to, Triathlon Alberta will be available and is more than happy to help during the process.
MEMBERSHIP CHECK SYSTEM:
Linked here is the process on how Triathlon Alberta checks for memberships against the registration lists provided by race organizers. This is a very important process to ensure that all those registered are covered by insurance as well as protects the race organizers and Triathlon Alberta. Please ensure you are following this process as timely as possible as last minute checks may not always be possible. It is the overall the responsibility of the race organizer to ensure that all athletes have purchased an annual or day membership.
Additionally, we encourage all event organizers to transition to the NTRS system provided by CCN as this streamlines the process of sanctioning and membership checks as athletes can automatically be checked against registration and rules can be placed within the system to ensure only those with valid memberships register. This, in the end, saves on administration time for both Triathlon Alberta and the race organizer. For more information, please contact me at alexander@triathlonalberta.ca.
I would like to end by taking a moment to thank not only our race organizers but also our Technical Advisory Group and all our officials who make our events possible. All of us at Triathlon Alberta are very excited for the 2022 race season and are looking forward to a great year.
Should you have any questions or concerns, do not hesitate to contact me at alexander@triathlonalberta.ca or by phone at 587.412.5892.